Time zone meeting planner
Find a meeting time that works in two to five cities. Set each location's hours, choose a start time that fits everyone, then copy the local times or add the meeting to your calendar.
Plan your meeting
Your date and every result time use this time zone.
The meeting date in New York.
Locations
Add 2 to 5 cities or time zones and the local hours each one can meet.
Times that work for everyone
For 1 hour on Mon, Nov 9, 2026, in New York time (GMT-05:00):
- Start between 9:00 AM and 11:00 AM
Your meeting
Mon, Nov 9, 2026 at 9:00 AM, New York time.
- New York (US Eastern) GMT-05:00 Mon, Nov 9, 9:00 AM – 10:00 AM
- London (UK) GMT+00:00 Mon, Nov 9, 2:00 PM – 3:00 PM
Add to calendar
Choose a calendar service or download an .ics file.
Each calendar shows the meeting in its own time zone.
Worked example: Los Angeles, New York and Sydney
A one-hour call on Tuesday, March 16, 2027, with New York as the reference time zone. Each city enters its own local hours.
| City | Available | Meeting time |
|---|---|---|
| Los Angeles | 8:00 AM – 5:00 PM | Tue, Mar 16, 1:00 PM – 2:00 PM |
| New York | 9:00 AM – 5:00 PM | Tue, Mar 16, 4:00 PM – 5:00 PM |
| Sydney | 7:00 AM – 5:00 PM | Wed, Mar 17, 7:00 AM – 8:00 AM (next day) |
Everyone is free together for exactly one hour, so 4:00 PM in New York is the only start time that fits. In Sydney it is already Wednesday morning.
Three weeks later the same hours no longer overlap. After Sydney’s clocks go back on April 4, 2027, its 7:00 AM start is 5:00 PM in New York, just as New York’s hours end. Try April 6 in the planner to see it explain the conflict.
How the planner finds a time
Each location’s hours repeat every day on its own clock. The planner turns them into exact moments around the date you choose, using each place’s time zone rules, and keeps only the times when every location is available. A start time is listed when the whole meeting fits, in 15-minute steps.
Results stay correct when clocks change on different dates, with half-hour offsets, and when a meeting crosses midnight somewhere. The calendar file stores the meeting in UTC, so each calendar app shows it at the right local time.
Frequently asked questions
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